We partnered with a multilingual recruitment agency, to scale their digital platform. What began as a custom admin panel for 5 sites grew into 9 websites with redesigns, performance upgrades, new features, and integrations.
TECHNOLOGY STACK
TAILWIND CSS
NUXT.JS
Workwide is a multilingual talent acquisition company helping people find jobs abroad. Before partnering with us, they managed five websites for different countries. As their international presence grew, maintaining and updating these standalone websites became increasingly inefficient. The client sought a more scalable, centralized solution to support their growing business and improve internal workflows. That’s when they turned to us.
When we began the project, the client had 5 recruitment websites. Through close collaboration and a unified technical approach, we transitioned them to a scalable multi-site architecture. This allowed us to grow their ecosystem to 9 country-specific job portals. The expansion was smooth, efficient, and set the foundation for further growth.
Initially, another agency handled the design while we focused on development. However, being the total perfectionists, we identified key issues limiting the platform’s growth:
We led a redesign prioritizing consistency and scalability—refining components, establishing clear UI patterns, and unifying the product’s structure. By integrating UX improvements like FOMO-driven elements to boost conversions, we delivered not only a polished interface but a flexible design system that accelerated development and simplified future scaling.
With over 70% of users accessing the platform via mobile, we adopted a Mobile First approach, like traditional responsive design workflows. We ensured an intuitive, fast, and app-like interface that works seamlessly across all devices.
The existing WordPress sites were rebuilt with a Laravel-based backend, modernizing the technology stack for better performance and scalability.
The platform was integrated with the client's CRM through a two-way synchronization. New job listings are pushed directly from the CRM, and candidate applications are sent back, streamlining the recruitment workflow and reducing manual input.
We migrated the platform from Amazon Elastic Container Service to Amazon Elastic Kubernetes Service, creating a cloud infrastructure that is both more cost-efficient and technically flexible. With autoscaling, optimized resource usage, and enhanced deployment pipelines, we improved reliability, reduced costs, and set the foundation for future scalability.
After detecting high drop-off rates during the application process, we reimagined the form and overall application journey. The redesign simplified the user flow, significantly reduced drop-offs, and kept candidates engaged from start to finish.
They have a huge amount of talent and in-depth technical knowledge. We have now successfully launched our website and we see improvements across board, new account signups are coming in stronger than expected and we're ready to scale up our product development on this new platform we've built together with OTAKOYI
To further refine lead quality, we implemented automated qualification logic. Each job posting is tied to a set of pre-defined criteria. If a candidate meets all of them, they are labeled as "qualified" and prompted to move forward. If they don’t, they are placed in a lower-priority segment, preventing unqualified leads from overwhelming the recruitment team.
Recruiters can tailor each job listing with unique screening questions, which makes the pre-selection process more relevant and efficient.
The system is connected to third-party organizations and government job portals in Sweden and Denmark, allowing vacancies to be automatically published on official external sites and broadening candidate reach.
Integrated external tools like Zoho, Calendly, and Trengo with two-way sync. This streamlined workflows, reduced manual tasks, and increased operational efficiency, expanding platform functionality to support business growth.
Integrated advertising opportunities to create additional platform monetization, while also highlighting useful services for users, such as accommodation options or English courses, improving engagement and value.
We provide continuous support and maintenance to ensure the platform runs smoothly and efficiently. This includes regular updates, bug fixes, and the addition of new features to keep the system up-to-date and aligned with evolving user needs.
Simon Nilsson, the Workwide Group Co-Founder, joined our CEO Serhiy Lavrynenko on the RealTalk Podcast to share insights from his journey. He spoke about building a global multilingual hiring platform, overcoming challenges during the pandemic, navigating talent shortages, expanding abroad, and collaboration between OTAKOYI and Workwide Group.
The client's team is a pleasure to work with. We share values, a similar approach to work, and clear communication, which makes this project one of my favorites. We strive to stay aligned with the client’s business situation and needs, adjusting our development process to match their goals, priorities, and budget.
We have a proven track record of building high quality solutions for customers all over the world.
CONTACT US
The key to a successful project is a strong business idea backed by real market need, a solid tech solution, and a clear go-to-market plan.