case study
Our team contributed to the development of a digital learning platform that includes 1,300+ courses focused on workforce e-training and enriched with AI-powered coaching.
TECHNOLOGY STACK
NEXT.JS
ZOD
AXIOS
MUI
REACT
The client had two ambitious systems: the Academy, an online university for corporate courses and certifications, and an AI-powered training tool for personalized skill development. Both were still in early development, with scattered templates, minimal structure, and an MVP in progress. The team faced tight timelines and limited internal expertise, struggling to turn concepts into a scalable, polished product.
They needed senior professionals to bring deep technical and design expertise, establish structured workflows and environments, build a robust design system, and enforce disciplined QA — taking the product from a startup prototype to a launch-ready platform.
Our team joined as senior specialists, stepping in where the client needed deep technical and design expertise. We worked as embedded team players, collaborating closely with the client’s staff while also providing expert guidance and consulting on best practices.
From structuring front-end development and setting up release-ready environments to implementing a robust design system and defining QA processes, we ensured a disciplined, high-quality approach. Through this outstaff model, we combined hands-on delivery with strategic input, helping the platform grow from an early-stage prototype to a live product now in active scaling, with our team continuing to support its development.
The QA engineer we brought to the project has over 10 years of experience working on complex digital platforms. She joined at an early stage and helped the client establish core QA processes from scratch, bringing structure, discipline, and measurable improvements to product quality.
She continues collaborating with front-end, back-end, and design teams to validate evolving requirements, supports two interconnected systems, the Academy and the AI-powered training tool, and ensures role-based logic and license-based access scenarios work reliably.
When I joined, the team didn’t have a dedicated QA role, and there were almost no structured processes. Development was moving fast, but in a rather chaotic way, with features and fixes overlapping and little clarity on priorities. My first focus was to bring order: defining proper workflows, introducing multiple environments for Dev, QA, PO, and Production, setting up regression cycles, and establishing clear release practices. Over time, we implemented structured sprints, proper ticketing, monitoring with Sentry, and systematic logging, turning ad hoc testing into a reliable, scalable QA process.
Oksana Bila
Senior QA Engineer
Our senior UX/UI designer joined when the platform had only very basic templates and concept files. She established a structured workflow, transforming fragmented ideas into a consistent, scalable design system that supports both the Academy and AI-powered training tool. Her impact includes:
Good design only works when it’s implemented thoughtfully on the frontend. Our developer ensured that every design element was implemented with precision, creating a smooth and responsive user experience.
The platform includes the core Academy with admin tools for managing users, groups, learning paths, and course assignments. Employees access a personalized profile to track progress and engage with interactive features like an AI-powered voice mentor that provides skill practice with post-session feedback. It also includes a psychological assessment tool that generates tailored learning recommendations. Access and available features vary depending on the user’s license level.
The platform offers a flexible and scalable user management system. It supports manual and bulk user onboarding, course and learning path assignment, role and permission management, and adapts to different organizational structures. Various license types influence functionality, while the interface stays intuitive and easy to use.
The assessment system forms the foundation of a personalized learning experience. Users complete structured evaluations to identify their level, strengths, and improvement areas, with results presented in clear, visually organized reports. Based on these insights, the platform delivers tailored learning recommendations and helps users better understand and develop their motivations and self-regulation skills.
A dedicated Academy dashboard gives administrators a quick overview of user activity, license usage, and remaining seats or credits.The dashboard currently provides essential metrics, but the team is actively expanding it into an advanced analytics tool to support better learning management and data-driven decisions.
Academy analytics functions as a decision-making tool, enabling real-time progress tracking, bottleneck identification, and flexible data segmentation. This allows administrators to optimize learning paths based on actual user behavior and continuously improve outcomes.
The platform bridges theory and practice through interactive, voice based role play scenarios such as sales conversations or job interviews. Users can practice in a safe environment, receive immediate feedback, and apply knowledge in realistic situations, making learning more practical and effective.
Accessibility was embedded into the product from the very beginning of the design process. The UI is designed with visual impairments in mind, ensuring clear layouts, readable text, and high-contrast elements for an inclusive experience.
The platform delivers courses in up to seven languages, tailored to each client’s license, ensuring a seamless learning experience for a global workforce.
By joining early and contributing across design, frontend, and QA, our team helped turn a promising prototype into a live, scaling platform. The structured workflows, robust design system, and disciplined QA processes we established continue to support ongoing feature development and product improvements. Collaborating closely with the client, we acted as both hands-on experts and trusted advisors.
If you’re looking for senior specialists who can step in, strengthen your team, and help your product reach its full potential, this is how we make it happen.
We engaged OTAKOYI to support the development of our learning platform, including frontend and UX/UI design, backend development, AI-powered coaching features, and full QA processes. Throughout the project, the OTAKOYI team demonstrated excellent communication, proactive problem-solving, and deep technical expertise. Deliverables were consistently on time, design and feature updates were implemented effectively, and ongoing support continues to drive product improvements. We are extremely satisfied with the results and the partnership, and we continue to rely on OTAKOYI for development and product scaling support.
Head of IT & Information Security
E-learning Platform
We have a proven track record of building high quality solutions for customers all over the world.
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